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A Full Day at Your Studio, Run From One Screen

Class-based studios don’t need more software. They need the booking, the billing, the waitlist, and the waiver to be the same system, so nothing gets typed twice and nothing gets missed between classes. Here is what a normal day looks like on CloudGymManager, from the first sunrise flow to closing the reformer room.
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From blank account to taking bookings

Follow the seven steps in order. Each time estimate is guidance, and every step leaves you with a working part of the business—not another configuration screen to finish later.

Booking & schedule

  • Recurring class calendar and capacity
  • Waitlists and automatic promotion
  • Per-day space and service hours
  • Privates and workshops

Billing

  • Memberships, packs and drop-ins
  • Card on file and payment retries
  • Family and dependent accounts
  • Gift card balances and certificates

Front desk

  • Kiosk or staff check-in
  • Digital waivers and intake forms
  • POS, inventory and low-stock alerts
  • Custom member numbering

Communication

  • Tracked text campaigns
  • Segment Builder and analytics
  • Email from your own domain
  • Automations with execution logs

Reports & retention

  • Revenue and payment reports
  • Attendance and commission reports
  • Retention dashboard
  • Win-back recommendations

Solo, inside a gym, or leading a team

CloudGymManager keeps each trainer’s clients, availability, spaces, permissions, and earnings organised.

If you train inside someone else’s gym

Set up as a trainer with your own services, per-day hours, clients, and booking link while the gym’s hours remain the outer boundary. Commission Summary shows the split with the gym, and role permissions keep the wider membership private.

If you are a studio with several trainers

Give each trainer a staff account, services, hours, and booking availability. Rooms and racks have their own schedules, Commission Summary and Payroll show what each person is owed, and every trainer sees only what their role allows.

A clear experience from first booking to next milestone

Clients pick an actually available slot, pay for a pack with their saved card, sign a waiver, and receive confirmation and reminder texts. In the app they see remaining sessions, upcoming bookings, PRs, goals, and signed forms. Browser booking works without the app.
They can sign in with Face ID, a fingerprint, or a one-tap emailed link. Gift cards retain a visible balance and include a printable certificate.

Book a real opening

Only available services, spaces and hours appear

Buy and manage packs

Saved card, clear balance and renewal details

Sign forms online

Waivers and intake records stay on the profile

Follow progress

Goals, records, workouts and upcoming sessions

Questions trainers ask

No. Clients, trainers, staff, and admins are unlimited, and there is no monthly software fee.

Yes. A client can hold a recurring plan and one or more packs at the same time, and each counts down or renews on its own terms.
 
Yes. Sessions attended, payments, packs, goals, assessments, notes, and signed forms all sit on the client’s profile.
No. Booking, payment, and waivers all work in a browser. The app adds push notifications, passkey sign-in, and the progress view.
 
CloudGymManager is free to use: no monthly fee, no per-client fee, no feature tiers. Payment processing runs through Host Merchant Services, which is how the software is funded.

Your complete training platform at $0 a month

CloudGymManager is free to use, with no monthly fee, no user limits, and no feature tiers. Host Merchant Services builds and maintains the software and earns its revenue from payment processing. You get the full platform at $0 a month, and payments run through a processor built into the same system you use every day.

Do the Seven Steps With Us

Book a walkthrough and we will set up your services, your hours, and a 10-pack live, then book a session from a client’s phone so you can see the whole loop before you sign up.
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CloudGymManager

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Contact us today

Got questions or need assistance? We’re here to help! Fill out the form below and our team will get back to you promptly.

Phone

(888) 272-4960

Email

info@cloudgymmanager.com

Address

250 Corporate Blvd Suite L Newark, DE 19702

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