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Gym Management Software for Every Kind of Fitness Business

CloudGymManager runs yoga studios, cycling studios, CrossFit boxes, martial arts schools, personal training businesses, and full-service gyms from the same free platform. The features below are the same for everyone. What changes is which ones you lean on.

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Yoga & Pilates Studios

Class-based studios live and die by the schedule. CloudGymManager lets members book from their phone, joins a waitlist automatically when a class fills, and promotes the next person with one tap when someone cancels. Class packs, drop-ins, and unlimited memberships all bill themselves, and a card that is about to expire gets a reminder before the payment fails.

Hours can be set per day of the week, so an early Saturday close or a Sunday off is a setting, not a workaround. Waivers and intake forms are signed online before a new student’s first class, and the completed form stays on their profile.

What you’ll use most

  • Online booking with waitlists and one-tap promotion
  • Class packs and recurring memberships with automatic billing
  • Digital waivers and intake forms with real signatures
  • Email and text reminders that cut no-shows

See how it works for yoga & Pilates →

Fitness Studios & Health Clubs

A studio with a front desk, a retail shelf, a few trainers, and a class calendar needs one system that covers all of it. Members check in at a kiosk or with staff, buy a shake or a shirt on a card kept on file, and see their attendance history in the member app. Staff and admins each get the access their role needs and nothing more.
Families sign up under one account: a parent pays and manages the household while kids attend classes and appointments. Gift cards sell at the counter or online, with a running balance and a printable certificate.

What you’ll use most

  • Front-desk POS with inventory tracking and card on file
  • Family and dependent accounts under one bill
  • Gift cards with balance and transaction history
  • Role-based staff permissions and dedicated security

Cycling Studios

Cycling studios sell a fixed number of bikes per class, which makes waitlists and no-shows the whole business. CloudGymManager caps each class at its bike count, fills cancellations from the waitlist automatically, and sends a no-show nudge so the rider who skipped last week books again this week.
Text messages go out from your studio’s own number, with delivery tracking, and members opt in by category so promotions and reminders stay separate. Campaign audiences can be built by attendance, so a “we miss you” offer only reaches riders who have actually stopped coming.

What you’ll use most

  • Capacity limits, waitlists, and no-show nudges
  • Text reminders and confirmations from your own number
  • Segment Builder for attendance-based campaigns
  • Class packs and memberships that auto-renew

CrossFit & Functional Fitness

Programming, scores, and leaderboards are part of the product in a CrossFit box, not an extra. Coaches publish the workout, athletes log results in the app, and the leaderboard ranks them correctly for the scoring type: For Time shows fastest first, AMRAP breaks ties by rounds then reps, EMOM ranks numerically. Newly published workouts appear in the leaderboard picker right away.
Benchmarks and personal records build a history each athlete can see, and coaches can add notes on progress. The AI Workout Planner helps draft programming when the whiteboard is blank.

What you’ll use most

  • Correct ranking for For Time, AMRAP, and EMOM
  • Personal records, benchmarks, and coach notes
  • Open-gym and class memberships on one plan
  • Check-in kiosk and attendance limits

Personal Trainers

Trainers need appointments, not classes: a calendar that shows real availability, a booking page clients can use without calling, and a card on file so sessions are paid before they start. Each service can have its own hours per day, so a trainer who works Tuesday evenings and Saturday mornings publishes exactly that.
Session packs bill up front and count down as they are used. Clients see their remaining sessions, their workout history, and their goals in the member app, and the Commission Summary report tells you what each trainer is owed for the period.

What you’ll use most

  • Appointment booking with per-service hours
  • Session packs with card-on-file payment
  • Client goals, assessments, and progress notes
  • Commission Summary report for trainer pay
See how it works for personal trainers →

Running Clubs & Endurance Coaching

Running clubs and endurance coaches manage a roster, a training plan, and a calendar of sessions that move around with the weather and the race schedule. CloudGymManager handles the membership and payments side so a coach can spend the time on athletes, and the automation rules send the confirmation or the reminder without anyone typing it.
Members log workouts and see their history, group sessions take bookings and waitlists like any class, and email campaigns from your own domain keep the club informed about race-day logistics.

What you’ll use most

  • Group session booking and rosters
  • Automated confirmations and reminders
  • Workout logging and member history
  • Campaign email from your own domain

Martial Arts & Combat Sports

Belt promotions are the moment a martial arts school is judged on, and tracking them on paper does not scale past the first hundred students. Build your own rank system in CloudGymManager, record each promotion, and see where every student stands from one dashboard panel. It is fully optional, so a school running a fitness program alongside can turn it on for the disciplines that need it.
Families are the norm here: one parent pays for two kids in different programs and a spouse in the adult class, all under one account. Testing events take bookings, the pro shop sells gear at the counter, and waivers are signed online before the first class.

What you’ll use most

  • Belt and rank tracking with custom rank systems
  • Family accounts with one responsible payer
  • Event booking for gradings and seminars
  • Pro-shop POS and digital waivers
See how it works for martial arts →

The full platform. No monthly software fee.

CloudGymManager is free to use, with no monthly fee, no user limits, and no feature tiers. Host Merchant Services builds and maintains the software and earns its revenue from payment processing. Your business gets the full platform at $0 a month, and payments run through a processor built into the same system you use every day.
  • No monthly fee
  • No user limits
  • No feature tiers

Not Sure Which One You Are?

Most businesses are two of these at once: a gym with a martial arts program, a yoga studio with a trainer on staff, a running coach who also sells memberships. Book a walkthrough and we will set the demo up around how you operate.

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Got questions or need assistance? We’re here to help! Fill out the form below and our team will get back to you promptly.

Phone

(888) 272-4960

Email

info@cloudgymmanager.com

Address

250 Corporate Blvd Suite L Newark, DE 19702

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