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CloudGymManager
Monthly Revenue
$34,148
CloudGymManager is packed with powerful features designed to enhance every aspect of gym and studio management. Below is an overview of our key features and how they benefit your fitness business:
- Recurring Billing & Membership Management: Automate your membership payments and never miss a dues payment again. CloudGymManager handles recurring billing with ease – securely charge memberships on schedule, send automatic reminders for expiring cards, and offer flexible payment plans. Manage all your members in one place: track active memberships, drop-ins, and class package credits. With streamlined membership management, you’ll maintain steady revenue without the manual hassle.
- Flexible Class Scheduling & Appointments: Say goodbye to scheduling headaches. Our calendar system lets you quickly set up classes, personal training sessions, and courses with custom recurrence rules. Members can view class schedules online and even reserve spots (with waitlist support). For appointment-based services (like personal training or consultations), easily allocate staff and resources. The schedule updates in real time, so staff and clients are always on the same page. Drag-and-drop simplicity and color-coded calendars make organization a breeze.
- Integrated Payment Processing: No more juggling external card readers or payment portals – CloudGymManager has payments built right in . Accept all major credit cards, debit cards, and ACH bank drafts directly through the software. Whether it’s a membership auto-payment, a point-ofsale purchase, or an online class booking, transactions are processed seamlessly and securely. Funds are deposited fast (next-day funding is available), and you can monitor all transactions in your dashboard. Bonus: low processing rates are guaranteed via Host Merchant Services, so you save money on every swipe.
- Point-of-Sale (POS) for Retail & Services: Sell products and services effortlessly with our fullfeatured POS module . You can ring up merchandise (like protein shakes, apparel, or supplements) as well as one-time services (like day passes or special workshops). The POS supports inventory tracking – know exactly what’s in stock and get alerts when items run low. It also integrates with membership accounts, so members can charge purchases to their saved payment method on file for a frictionless check-out. Receipts can be emailed or printed, and all sales tie into your reports for easy revenue tracking.
- Client Communication Tools: Keep your members engaged and informed. CloudGymManager includes built-in email and text messaging tools to reach your clients directly. Send targeted email newsletters and announcements (e.g. a monthly newsletter or a promo to members who haven’t visited lately), or shoot out class reminders and schedule changes via SMS. We offer configurable email templates for common communications like welcome emails, payment receipts, or class confirmations – all customizable with your branding. Plus, you can track email open rates and engagement , so you know who’s reading your messages. Better communication means higher member retention and satisfaction.
- Workout Tracking & Goal Management: Differentiate your facility by helping members track progress. Our platform allows you or your coaches to log workout results, personal records, and fitness assessments for members. Members can set goals (for example, “lift 200 lbs” or “attend 20 classes this month”) and mark milestones when achieved. Trainers can input notes on client progress. This feature turns CloudGymManager into more than administrative software – it becomes a tool that supports your clients’ fitness journeys, increasing the value you provide.
- Reporting & Analytics: Make data-driven decisions with our comprehensive reporting suite. Instantly generate reports on membership growth, attendance trends, revenue and payments, retail sales, and more. Visual dashboards give you at-a-glance insight into your business health – see your monthly recurring revenue, overdue payments, class fill rates, top-selling products, and other key metrics in real time. Identify trends (like seasonal attendance dips or popular classes) so you can adjust your offerings or marketing. All reports can be exported for further analysis. With CloudGymManager’s analytics, you’ll feel in control and able to steer your business to greater success.
- Mobile Access & App: Manage your gym on the go with CloudGymManager’s mobile capabilities. Our web application is fully responsive on smartphones and tablets, and we offer a companion mobile app for easy access. Whether you’re on the gym floor, at home, or traveling, you can check schedules, look up member info, process sign-ups or payments, and even communicate with staff right from your phone. Likewise, your members can log in via mobile to book classes, update their payment info, or view their workout history. The result is ultimate convenience – your gym is always at your fingertips.
- Member Self-Service Portal: CloudGymManager includes a secure member portal that empowers your clients to manage their experience. With their own login, members can update their contact or billing information, sign up for classes or appointments, track their attendance and workout history, and even refer friends. This self-service approach not only improves member satisfaction (they have control and transparency), but also reduces the load on your staff for routine tasks. It’s a win-win: members get more autonomy and you get more time to focus on growing the business.
- Customization & Flexibility: We understand every fitness business is unique. CloudGymManager’s settings are highly customizable – you can tailor membership plan types, drop-in fees, class packages (e.g. 10-class punch cards), and more to fit your offerings. The software supports any business model, from open-gym memberships to class-only studios, or a hybrid of both. Configure your sign-up forms, waivers, and email templates with your branding and policies. Because it’s your business, CloudGymManager molds to you – not the other way around. This flexibility extends to roles and permissions as well: create admin or staff accounts with specific access levels (front desk, coach, owner, etc.), ensuring everyone on your team has the right tools and data access for their job.
- Additional Features: Beyond the major features above, CloudGymManager offers a host of other useful tools. For example, you’ll find class check-in functionality (track attendance easily via a kiosk or staff check-in, and optional attendance limits or waitlists for classes), document storage (upload and store signed waivers or contracts to member profiles), and integrations with popular platforms (sync your calendar or connect to marketing tools via API – with more integrations on the way). We are continually updating the platform with new capabilities based on user feedback, so your software keeps getting better over time.
In short, CloudGymManager provides everything you need to run your fitness business smoothly – and because it’s all integrated, you eliminate double-entry, reduce errors, and gain a holistic view of your operations. No more cobbling together separate apps for billing, scheduling, and newsletters. CloudGymManager centralizes it all in one secure, easy interface.
Compare all our features and choose a plan
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Features
USERS
Leads
Admins
Members
Staff
INTERNAL INTEGRATIONS
Store App
Check-in App
Screens App
Member App
Waitlisting
Migration
Appointments
Products
Track
Events
Pre-order
Documents
Payroll
Pro Coach
Max
Unlimited
Unlimited
Unlimited
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Max
Unlimited
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A software platform
built exclusively for gyms.
To support your marketing efforts, Cloud Gym Manager includes tools for email marketing and member engagement. These features enable you to send targeted communications, promotional offers, and fitness tips directly to your members’ inboxes. Integration with social media platforms allows for seamless marketing campaigns that can expand your reach and enhance your brand’s online presence. With Cloud Gym Manager, you have a partner in not only managing your day-to-day operations but also in growing your business and fostering a strong community of fitness enthusiasts.
"As the owner of FitFuture Gym, I've been amazed by the transformation in our operations since we switched to this software. The intuitive design and comprehensive features have not only simplified our day-to-day management but also significantly enhanced our member satisfaction. It's clear this tool was built specifically for fitness centers, and it shows in every detail!" — Jamie L., Founder, FitFuture Gym
what people are saying
testimonials
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Jason Lee
Head Coach, Elite Martial Arts Academy
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Melissa Johnson
Founder, Lotus Yoga & Wellness Studio
“As the owner of a growing functional fitness gym, I wear a lot of hats. CloudGymManager has taken a huge weight off my shoulders by...
Alex Kim
Owner, FitBox Functional Training Gym
“CloudGymManager has been a game-changer for me. I run two very different businesses – a golf club and a fitness gym – and I use...
Joey Sandoval
Owner, The Golf Club Naples & Pure Fitness Naples
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Address
250 Corporate Blvd
Suite L
Newark, DE 19702
Phone
Address
250 Corporate Blvd Suite L Newark, DE 19702
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